The short answer
DictaMed sends the recording to a speech provider to make a transcript. The app does not save audio in its database and discards its processing copy after transcription. It stores the transcript and note as encrypted, temporary drafts that are scheduled for deletion within 24 hours; a doctor may delete them sooner. The reviewed note belongs in the organisation’s authorised medical record.
Audio is used for transcription
When you record in DictaMed, a speech provider processes the audio and returns text. The application does not write the audio to its database; it discards its own processing copy after the transcription request. The audio does leave the device for this step, and the provider handles it under its terms.
A provider may retain submitted content in security or abuse-monitoring logs under its own published terms. DictaMed’s Privacy Policy explains the current service arrangement and should be read before using the product in a clinical setting.
The transcript and note are temporary drafts
A signed-in doctor can review and correct the transcript, add context, and create a note in a selected workflow. The transcript and generated note are encrypted in DictaMed’s temporary clinical-draft storage. They may contain names, dates of birth or other patient information if these were dictated or supplied; DictaMed does not promise to remove every identifier.
The doctor can continue a temporary draft on a connected device during its availability window. Clinical drafts are scheduled for automatic deletion no later than 24 hours after creation, and the practitioner may delete one sooner. Limited operational backups and security logs may have different technical retention, as described in the Privacy Policy.
Move the reviewed note to the official record
The temporary draft is there to help the doctor prepare a note, not to serve as a patient directory or permanent archive. Review the content and move the final note to the authorised clinical system before the draft expires. Your organisation’s processes still determine how the official record is signed, corrected and retained.
Data processing can occur outside Australia. Hospitals and practices should review their own privacy, security and workplace requirements before using DictaMed with patient information.
A note about website analytics
Website measurement must remain separate from clinical content. DictaMed does not use patient health information for advertising. Product usage events should not contain transcript text, note text or patient identifiers. This guide explains the clinical data flow, not a guarantee that any third-party analytics configuration is active.
Common questions
Does DictaMed store the recording in its database?
No. It sends audio for transcription, then discards its processing copy rather than writing the recording to its database.
Can a transcript contain a patient name?
Yes. A transcript can include identifying information exactly as dictated or supplied. Review what you submit and follow workplace policy.
Can I delete a draft before 24 hours?
Yes. The practitioner can delete it sooner. The draft is otherwise scheduled to expire within 24 hours of creation.
Sources and product details
These guides describe DictaMed’s current workflow and general documentation principles. Follow your workplace policy and use clinical judgement for each patient.